This page explains what the Whitecoast City Railway Wiki keeps about you, who can see it, and how long it is kept. It covers this wiki only, not the Whitecoast City Railway game on Roblox or the whitecoastrail.com website.
Last updated: 21 October 2026
Who runs the wiki
The wiki is run by the operator of whitecoastrail.com, home of the Whitecoast City Railway community project, who is responsible for the personal information it handles. For privacy questions or requests, email [email protected]. Please don't send passwords or other sensitive information by email.
At a glance
- You can read the wiki without an account. It has no adverts and no tracking or advertising cookies.
- You can make an account with a username and password. Your username is public. Only accounts that the Wiki Administrators make Wiki Editors can edit.
- What Wiki Editors write is public as soon as they save it, and each page lists the usernames of its authors. Who changed what, and when, is visible only to Wiki Editors and Wiki Administrators.
- The wiki doesn't send email, so it doesn't ask for your email address.
What the wiki keeps
When you read
Like any website, the wiki and the services in front of it receive technical information with each request: your IP address, your browser and device, the page you asked for, and the time. This is used to deliver the wiki, keep it secure and fix problems. Reading doesn't need an account.
Your account
When you make an account, the wiki keeps:
- your username, which is public;
- your password, stored only as a one-way hash, never as the password itself;
- a real name, only if you give one. It is stored with your account and isn't shown on pages;
- when you made the account, your preferences, the pages you watch, and your notifications;
- the secret behind your two-factor sign-in, if you turn it on at Special:OATH.
Repeated failed sign-ins are counted for a short time, by username and IP address, to slow down password guessing.
The security check
Every time you sign in or create an account, the form shows a security check by Cloudflare Turnstile, which tells people from bots. It runs in your browser and sends Cloudflare information about your browser, your device and how the page is used, along with your IP address. Cloudflare uses it only to run the check, as its Turnstile privacy addendum explains. The wiki keeps none of it: it only asks Cloudflare whether you passed.
Your edits
If you are a Wiki Editor, the wiki keeps each version you save: what you wrote, your username, the time and your edit summary.
- Readers see your edit as soon as you save it, and your username in the page's list of authors (the Authors tab), which people who reuse the page use to credit you.
- On discussion pages (talk pages), what you write shows straight away, including any signature.
- The full history of edits (every version, who made it, and edit summaries) is visible only to Wiki Editors and Wiki Administrators.
- The wiki also records the IP address you edited from. It isn't shown on the wiki, and it is deleted after 90 days.
- If an edit trips one of the wiki's anti-spam filters, the filter log records your username, the page and the filter. Signed-in people can see that entry; the details of the edit are visible only to Wiki Administrators. The filter also stores your IP address, which isn't shown on the wiki.
- Edits made by an AI agent through the wiki's authoring tools are saved under the account of the person who set the agent up, and tagged Agent.
Files you upload
Wiki Editors and Wiki Administrators can upload pictures. A Wiki Editor's upload is seen only by Wiki Administrators until one of them approves it; then it is public, with the name of the person who uploaded it. A rejected upload isn't published, but the wiki keeps it, out of sight, so a Wiki Administrator can change their mind. While an upload waits, and after it is rejected, the wiki also keeps the IP address it came from; it isn't shown on the wiki. Photos can carry hidden details, such as where and when they were taken, which the file's page may show: remove them before you upload.
Who can see what
| Who | Sees |
|---|---|
| Everyone | Every page, discussion page, user page and uploaded file, and the usernames of each page's authors. The list of accounts at Special:ListUsers. Public logs at Special:Log, which record actions such as making an account, uploading a file, moving a page and thanking someone, with the username of who did it. |
| People signed in | The anti-spam filter log, and their own notifications. |
| Wiki Editors | Everything above, plus page histories, recent changes, each person's contributions, edit summaries, and their watched pages. |
| Wiki Administrators | Everything above, plus the details of edits in the anti-spam filter log. |
| The operator | The wiki's database and server logs, including the IP addresses described above, when running and supporting the wiki. |
Cookies and storage in your browser
The wiki uses only cookies it needs to work. When you sign in, it sets cookies that keep you signed in and remember your username. They last up to 30 days, or up to 180 days if you tick Keep me logged in. Signing out ends your session. The wiki doesn't use tracking or advertising cookies.
Your browser may also keep copies of the wiki's scripts and styles so pages load faster, and the editor may keep your unsaved changes while you edit, so a reload doesn't lose them.
How long things are kept
- Your account is kept for as long as the wiki runs. Accounts can't be deleted outright, because edits stay credited to them (see your choices).
- Edits and their history are kept as long as the page. A page that a Wiki Administrator deletes is kept out of sight, where Wiki Administrators can restore it.
- IP addresses recorded with edits are deleted after 90 days. Those stored by the anti-spam filters are kept until a Wiki Administrator clears them.
- Sign-in sessions end when you sign out, and last at most 30 days (180 days with Keep me logged in).
- Server logs, backups and the records kept by the services below follow their own schedules.
Services that help run the wiki
The wiki runs on a server managed by the operator, and reaches you through Cloudflare, which protects it, delivers its pages, and runs the security check on sign-in and account creation. Cloudflare and the server's hosting provider receive the technical information described above. These providers may handle information in countries other than where you live. Where the law requires safeguards for such transfers, the operator uses an appropriate legal mechanism; ask at [email protected] for details.
The wiki doesn't sell information or use it to build advertising profiles.
Why the wiki uses your information
Where data-protection law requires a legal basis, the wiki uses your account and edits because that's needed to provide what you ask for: an account, and a wiki you can write on. Security, preventing spam and abuse, and fixing problems rely on the operator's legitimate interest in running a safe and reliable wiki. Information may also be kept or shared where the law requires it.
Your choices and rights
- You don't need an account to read.
- You decide what you write in your username, real name, user page and edits. Don't put personal information in them.
- You can change or clear your real name and preferences at Special:Preferences, and sign out at any time.
- Depending on where you live, you may have the right to ask for a copy of your information, to have it corrected or deleted, to restrict or object to how it is used, and to complain to a data protection authority.
To make a request, email [email protected] with your username. We can't delete an account outright, because the wiki's history must still show who made each edit, but we can remove your real name and other details from it, or rename it.
Changes to this page
This page changes when the wiki or how it handles information changes. The date at the top shows when it was last updated.